Junior HR Specialist / Office Manager

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all six continents, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions we inspire and enable our customers to create value from sustainability-related activities.

Our Corporate Functions team is the “enablement engine” of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you!


Job summary:

As a Junior HR Specialist, you will support all aspects of HR operations and administration across the entire employee life-cycle, such as recruitment, hiring, onboarding, offer letters and contracts, employee relations, benefits, terminations, payroll, systems, policies and processes, and other areas. You will also act as an Office Manager for our Berlin office where you ensure that the office is running smoothly on a daily basis. 


Main tasks & responsibilities:

HR (80%)  

  • Ensure a smooth coordination of the recruitment process alongside the local HR representatives: 
    • Drafting new job ads  
    • Publishing open positions on internal and external websites  
    • Screening CVs  
    • Coordinating technical tests  
    • Scheduling interviews with candidates   
    • Answering candidates’ inquiries 
    • Managing relevant internal stakeholders in the process accordingly 
  • Coordinate the new hire process- preparing offer letters and employment contracts, organising induction weeks and ensuring a smooth onboarding process, enrolling new hires in all relevant schemes, etc.  
  • Manage the leavers’ process - writing reference letters and other relevant correspondence, informing employees of the applicable terms and conditions of their departure, and other tasks  
  • Coordinate the monthly payroll alongside the HR Specialist  
  • Maintain and update global HR & employee documentation  
  • Answer internal queries from employees regarding HR policies and procedures 
  • Issue employment confirmations  
  • Support work visas and work permit processes  
  • Contribute to the creation of HR policies  
  • Support various global and local HR projects 

Office Management (20%)   

  • Providing support with payroll administration  
  • General office management (organising office supplies, communicating and attending to guests and visitors, etc.)   
  • Assisting in travel arrangements  
  • Organise internal events such as office outings, sports activities or after work meet-ups  
  • Be the bridge between the Berlin office and other European offices 

Requirements:

  • Degree in Business Administration, HR or similar  
  • Some previous work experience in the field of Human Resources, Administration, or other relevant experience  
  • Excellent command of English and German, any other languages are a plus  
  • Ability to manage multiple priorities simultaneously whilst keeping strong attention to detail  
  • Excellent organisational skills and ability to be productive and efficient in a fast-paced environment  
  • Positive can-do attitude  
  • Interest for developing in a people-focused profession  
  • Natural adaptability to working in a multicultural environment  
  • Strong personal interest for sustainability and climate change

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation. 

We’re a planet of 7.5 billion unique and different people.  We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability.  Our recruitment is decided on the basis of qualifications, merit and business need.

Or, know someone who would be a perfect fit? Let them know!

Berlin

10178 Berlin Directions View page

Life as a Penguin on the Iceberg

With such an important mission, we expect a lot from our employees, and strive to give a lot in return. Because we care about our employees as much as we care about the planet.

  • Health & Wellbeing

    We believe that health is central to happiness. We organise many wellbeing activities such as yoga, meditation sessions, sports groups, healthy snacks, active breaks, etc.

  • Work-life balance

    From flexible working hours to flexible workplace (home office), with above-average vacation allowances, we strive to make the work and family life puzzle an easy one for our employees.

  • We practice what we preach

    From Vegan Days to plastic-free lunches, off-setting our own Company emissions and countless other initiatives, we fully live our values and lead by example on a daily basis.

  • Company outings and events

    It is not only hard work, we also have lots of fun! We frequently get together to celebrate our successes, do activities together and get to know each other better

What makes us unique

At South Pole, we are first and foremost a purpose-driven Company. People join us because they believe in our mission and want to be part of a community that fights together for our shared values and beliefs. But that is not the only reason why working at South Pole is such a rewarding experience...

  • We know that our vision to help create a greener world is both bold and challenging. To achieve it, we settle for nothing less than the absolute best.  We form a Community that is stronger than the sum of its parts.
  • Entrepreneurial at heart.  It’s not just our founders who are entrepreneurs. We actively promote an innovative mindset at all levels of the organisation, where each and every employee is encouraged to challenge the status quo and empowered to make decisions.   
  • Growing employees in a growing company.   With a team of smart, passionate and engaged colleagues, as well as an increasing demand from our clients, opportunities to learn, develop our skills and grow our careers are endless. 
  • All for one, and one for all!.  Above all other things, what truly drives our dedication and commitment to our purpose is our colleagues.  We learn from each other and grow together. Because that is who Penguins are.

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