Executive Assistant Sourcing

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions we inspire and enable our customers to create value from sustainability-related activities.

Our Project Sourcing team works hand in hand with project owners and developers, active in the carbon markets and renewable energy space, to identify, negotiate and contract new emission reduction projects. By acquiring new projects within our portfolio, we ensure that South Pole always has the right mix of carbon credits available to meet the demands of our clients. If you’re an ambitious and dynamic sustainability professional with a strong passion to make a real difference in the fight against climate change, this position may be right for you!


Job summary:

As an Executive Assistant, you will provide close support to the Director of the Global Sourcing team, Director of the Global Implementation team, the legal representatives of South Pole in Colombia, and occasionally other senior leaders located in Colombia in all their administrative and organisational needs.


Main tasks & responsibilities:

  • Providing high-level executive support to the Director of the Global Sourcing team and Director of the Global Implementation team in the Colombia office Supporting with the calendar and inbox management 
  • Make travel arrangements, including but not limited to booking travel and hotels, handling all paperwork related to passports and business visas as needed 
  • Manage and process business expenses 
  • Submit timesheets for the Senior Director of the Global Sourcing team and other senior leaders 
  • Drafting correspondence, documents, reports, presentations, etc. where needed 
  • Coordinate meetings with external stakeholders 
  • Assist with the organisation of the Director's public speaking activities, attendance at conferences, events, etc.
  • Organise internal events and/or gatherings 
  • Handle confidential documents and obtain contract approvals and signatures 
  • Go-to person for external stakeholders to coordinate urgent matters involving the Senior Director of the Global Sourcing 
  • Occasionally conduct specific research tasks 
  • Any additional tasks in support of the Senior Director of the Global Sourcing and senior leaders in Colombia, as may be required

Requirements:

Essential -

  • Experience providing executive support assistance at Senior management level
  • Strong organisational, communication and interpersonal skills
  • Ability to prioritize and handle multiple assignments at any given time 
  • High levels of integrity and discretion 
  • Fluent in Spanish and English spoken and in writing 
  • Acquainted with relevant software such as office package, project management software, database management
  • Comfortable working with a global, intercultural team in a fast-paced high-growth international environment

Desirable - 

  • Analytical skills and demonstrated ability to improve processes 
  • Impeccable attention to detail

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation. 

We’re a planet of 7.5 billion unique and different people. We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability. Our recruitment is decided on the basis of qualifications, merit and business need.

Or, know someone who would be a perfect fit? Let them know!

Medellin

Cra. 46 ###7-59
050022 Medellín Directions View page

Life as a Penguin on the Iceberg

With such an important mission, we expect a lot from our employees, and strive to give a lot in return. Because we care about our employees as much as we care about the planet.

  • Health & Wellbeing

    We believe that health is central to happiness. We organise many wellbeing activities such as yoga, meditation sessions, sports groups, healthy snacks, active breaks, etc.

  • Work-life balance

    From flexible working hours to flexible workplace (home office), with above-average vacation allowances, we strive to make the work and family life puzzle an easy one for our employees.

  • We practice what we preach

    From Vegan Days to plastic-free lunches, off-setting our own Company emissions and countless other initiatives, we fully live our values and lead by example on a daily basis.

  • Company outings and events

    It is not only hard work, we also have lots of fun! We frequently get together to celebrate our successes, do activities together and get to know each other better

What makes us unique

At South Pole, we are first and foremost a purpose-driven Company. People join us because they believe in our mission and want to be part of a community that fights together for our shared values and beliefs. But that is not the only reason why working at South Pole is such a rewarding experience...

  • We know that our vision to help create a greener world is both bold and challenging. To achieve it, we settle for nothing less than the absolute best.  We form a Community that is stronger than the sum of its parts.
  • Entrepreneurial at heart.  It’s not just our founders who are entrepreneurs. We actively promote an innovative mindset at all levels of the organisation, where each and every employee is encouraged to challenge the status quo and empowered to make decisions.   
  • Growing employees in a growing company.   With a team of smart, passionate and engaged colleagues, as well as an increasing demand from our clients, opportunities to learn, develop our skills and grow our careers are endless. 
  • All for one, and one for all!.  Above all other things, what truly drives our dedication and commitment to our purpose is our colleagues.  We learn from each other and grow together. Because that is who Penguins are.

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