Administrative Assistant

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions we inspire and enable our customers to create value from sustainability-related activities.

Our Corporate Functions team is the “enablement engine” of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you!


Job summary:

The goal of the Administrative Assistant is to support on the day-to-day administrative and accounting tasks of the local Office Manager and ensure that a good level of organization is maintained within the local office. As an Administrative Assistant you’ll lead the logistics and procurement of the Mexico City office as well as supporting in organizing the required information to prepare the monthly accounting for the local office. You’ll be directly involved in procuring the well being of the local staff and looking after the staff needs and maintaining a constant communication with our central office and being the first point of contact for clients and suppliers.


Main tasks & responsibilities:

  • Manage the daily administrative procedures of the local office.
  • Organize the local accounting information required to prepare the local accounting and month-end financial statements, elaborate the regular bank reconciliation and register of local payments.
  • Manage the invoice requests to providers as well as elaborating the local invoices from the Mexican entity.
  • Support in the preparation of the monthly office budget.
  • Manage the office's logistics and purchases to ensure good working conditions are maintained regularly and the office staff needs are covered.
  • Attend customers, visitors and phone calls.
  • Support in the organization of events and gatherings for the Mexican office staff.
  • Keep the local information up to date on the office drives.

Requirements:

Essential -

  • University degree, ideally in Accounting, Business Administration or a related field.
  • Relevant knowledge of general administration, Mexican accounting and tax compliance deadlines as well as general labour law concepts.
  • Relevant work experience of minimum 6 months (including internships) as an administrative assistant or accounting assistant.
  • Good level of self-organization and prioritization skills.
  • Ability to work and meet regular deadlines.
  • Good communication skills to engage effectively with team members and external suppliers.
  • Service attitude to ensure the requests of the local staff are taken care of.
  • Good oral and written skills in English and Spanish.

What we offer:

At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation. 

We’re a planet of 7.5 billion unique and different people. We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability. Our recruitment is decided on the basis of qualifications, merit and business need.

Or, know someone who would be a perfect fit? Let them know!

Mexico City

Maricopa 10
03810 Ciudad de México Directions View page

Life as a Penguin on the Iceberg

With such an important mission, we expect a lot from our employees, and strive to give a lot in return. Because we care about our employees as much as we care about the planet.

  • Health & Wellbeing

    We believe that health is central to happiness. We organise many wellbeing activities such as yoga, meditation sessions, sports groups, healthy snacks, active breaks, etc.

  • Work-life balance

    From flexible working hours to flexible workplace (home office), with above-average vacation allowances, we strive to make the work and family life puzzle an easy one for our employees.

  • We practice what we preach

    From Vegan Days to plastic-free lunches, off-setting our own Company emissions and countless other initiatives, we fully live our values and lead by example on a daily basis.

  • Company outings and events

    It is not only hard work, we also have lots of fun! We frequently get together to celebrate our successes, do activities together and get to know each other better

What makes us unique

At South Pole, we are first and foremost a purpose-driven Company. People join us because they believe in our mission and want to be part of a community that fights together for our shared values and beliefs. But that is not the only reason why working at South Pole is such a rewarding experience...

  • We know that our vision to help create a greener world is both bold and challenging. To achieve it, we settle for nothing less than the absolute best.  We form a Community that is stronger than the sum of its parts.
  • Entrepreneurial at heart.  It’s not just our founders who are entrepreneurs. We actively promote an innovative mindset at all levels of the organisation, where each and every employee is encouraged to challenge the status quo and empowered to make decisions.   
  • Growing employees in a growing company.   With a team of smart, passionate and engaged colleagues, as well as an increasing demand from our clients, opportunities to learn, develop our skills and grow our careers are endless. 
  • All for one, and one for all!.  Above all other things, what truly drives our dedication and commitment to our purpose is our colleagues.  We learn from each other and grow together. Because that is who Penguins are.

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